Office Manager: Office of the Chief Executive Officer

This is a re-advertisement, those who previously applied for this position, need not to re-apply. South African National Biodiversity Institute (SANBI) is seeking to appoint an enthusiastic, highly-motivated, dedicated, professional, self-starter and responsible individual to manage, provide high-level administrative, logistical and secretarial services to the office of the Chief Executive Officer. This position requires a degree in Office Administration/Management/Public Administration or equivalent and relevant qualification at NQF level 7. Postgraduate qualification at NQF level 8 or equivalent and relevant qualification will be an added advantage. This position also requires 6 years of work experience in the relevant field. The following competencies are required for the candidate to be successful in this position: Attention to details; excellent business writing skills; comprehensive knowledge and understanding of office administration/management principles and practices at high-level; extensive experience and understanding of legislation, procedures, processes, and systems related to office administration and office management; advanced knowledge and experience in the implementation of policies, practices, systems, Standard Operating Procedures; advanced planning, organizing, and problem solving skills; ability to work under pressure without compromising quality, cost, and safety conscious; excellent communication skills (both verbal and written); proven ability to handle, maintain, and keep confidentiality matters, sound interpersonal relations, a self-starter as well as a passion for working with a diverse team; experience working with a diverse range of internal and external stakeholders at different levels; excellent computer literacy and experience in the application of software tools including advanced Computer literacy skills in Microsoft Office (Ms Word, PowerPoint, Excel, Internet and Outlook). A valid driver’s licence and willingness to travel is essential. Key Performance Responsibilities Manage the budget and finances of the operations of the Office of the Chief Executive Officer and track expenditure related to the running off the Office ; Manage the diary of the Chief Executive Officer and provide logistical support and secretarial services to the Office Provide procurement and compliance support to the Office of the Chief Executive Officer. Manage the document system in the office of the Chief Executive Officer Make travelling and accommodation arrangements for the CEO nationally and internationally. Manage incoming correspondence and communication with internal and external stakeholders. Provide all other Office Management related support services to the Office of the Chief Executive Officer. Application Procedure An application form must accompany the CV together with a letter motivating why the applicant should be favourably considered for this position, and certified qualifications confirming that the minimum qualifications are met (applicants lacking evidence of meeting minimum qualifications and relevant experience will not be considered) A competency test will be conducted as part of the selection process. Applicants must also provide the full names, addresses and telephone numbers and if possible e-mail addresses of at least three referees. Failure to submit the requested information and reference number may result in your application not being considered. Personal Information will be processed by SANBI for purposes of assessing your suitability for the advertised position. SANBI may also share your personal information including special personal information with service providers or third parties, both within the Republic of South Africa and in other jurisdictions, to carry out verification of qualifications and other necessary documents, background and reference checks, competency assessment tests, and criminal record checks. In this regard, by virtue of your application, you acknowledge that SANBI’s authorized verification agent(s) and service providers will access your personal information including special personal information to conduct background screening, verification of qualifications and other necessary documents, reference checks, competency assessment tests, and criminal record checks. Persons with disabilities are encouraged to apply. SANBI reserves the right not to fill this position. All applications will be considered with the understanding that, in terms of the SANBI Employment Equity Plan, preference will be given to candidates from the designated groups. Candidates are expected to be available for selection interviews on a date and time as determined by SANBI. If no response has been received within 30 days of the closing date, candidates must consider their applications unsuccessful. Postal Applications Assistant Director: Human Resources Operations,South African National Biodiversity Institute,Private Bag X101,Pretoria,0001 Job Details Closes: Friday, 19 May 2023Salary: R per annumLocation: Pretoria #J-18808-Ljbffr