Flight Operations Administrator

2 weeks ago

City of Johannesburg Metropolitan Municipality, South Africa FlySafair Full time

Responsibilities Provide day-to-day office and administrative support to the Flight Operations team and Chief Pilot. Manage incoming calls, emails, and correspondence, ensuring efficient communication flow. Arrange and schedule meetings and appointments, including logistics and room bookings. Prepare and circulate meeting agendas in advance. Take accurate and detailed meeting minutes, ensuring timely distribution and follow-up on action items. Maintain filing systems and ensure documentation is organised and accessible for auditing and compliance purposes. Act as point of contact for Flight Deck crew queries, escalating matters where required. Liaise with the Rostering and Training Department regarding roster requirements and changes as required. Coordinate with HR regarding reports and crew related matters, including onboarding of new Flight Deck crew. Administer updates for new crew starts and maintain crew‑related documentation. Support crew with iPad‑related matters, including troubleshooting, updates, and device distribution. Assist in the preparation, compilation, and formatting of both regular and ad hoc reports which include Seniority listing, leave reporting etc. Ensure Flight Operations documents are prepared, updated, and distributed to the relevant stakeholders. Keep operational records, manuals, and reports updated in line with company and regulatory requirements. Follow up on deadlines, ensuring system updates and reporting obligations are completed on time. Liaise with the Chief Training Captain, Fleet Captain, EBT Manager, Cadet Manager, and Office Pilots to provide timely administrative and operational support. Qualifications Grade 12 or Equivalent (Essential). A relevant tertiary qualification (Advantageous). 1‑3 years' experience in office administration (Essential). Administration experience (Essential). Aviation/Operations experience (Advantageous). Proficient in the use of Microsoft Office (Word, Excel, PowerPoint and Outlook). Strong administrative skill. Organised, systematic and excellent attention to detail. Excellent interpersonal skills and confident to deal with internal and external customers. Good communication skills. Task orientated and ability to multi‑task. Ability to learn quickly and effectively. Personal Attributes Professional conduct. Ability to work independently or in a team. High integrity. Reliable and dependable. Ability to work under pressure and meet timelines. Application Guidelines Email applications will not be accepted. Preference will be given to members of under‑represented designated groups. Should no feedback be provided within two (2) weeks from the closing date, please consider your application as unsuccessful. FlySafair Reserves The Right Not to proceed with this vacancy. To appoint the selected candidates based on its operational requirements. Closing date 24 September 2025 #J-18808-Ljbffr

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