Personal Assistant

Personal Assistant & Office Administrator Description Liberté School is seeking a highly organised and dedicated Office Administrator and Personal Assistant to the School Director to join our dynamic team. The ideal candidate will have strong organisational skills, meticulous attention to detail, and the ability to multitask effectively while executing operational directives and supporting small to medium projects. At least five years of experience in an administrative role within an educational setting is required. If you are a proactive, approachable, and detail-oriented professional who is passionate about contributing to a vibrant educational community, we encourage you to review this job specification and complete our recruitment questionnaire at the link below. Interested candidates should submit a CV, qualifications and cover letter, and references to Responsibilities Communications: Manage and screen calls, emails, and messages, prepare and send communications to parents and staff, provide information to prospective families, and support communication within the school community. Task Management, Operational Execution, and Assistance to School Director: Break down projects into actionable steps, monitor progress, delegate tasks, and assist with scheduling to support operational flow and protect the director’s focused time. Operational and Administrative Support: Managing meetings, records, the director’s schedule & tasks, staff training, visits, reports, and day-to-day maintenance.. Enrolment and Student Support: Coordinate and administer enrolment and registration, maintain accurate records, assist with school events and activities, and keep staff, student, and parent birthday calendars updated. Record-Keeping: Maintain organised shared drives and filing systems, ensuring student records, enrolment documents, attendance registers, staff files, and the school’s contact database are accurate and up to date. Classroom and Logistical Support : Assist with receiving and managing supplies, obtain supplier quotations, prepare and organise teaching resources, and support teachers with logistical needs. Payroll and Human Resources: Maintain accurate payroll records, assist with staff recruitment and onboarding, and track staff training to support professional development. Debtors and Basic Bookkeeping: Manage invoicing and accounts, communicate policies and operations with staff, monitor task progress, and foster a cooperative team environment aligned with Liberté’s values. Compliance: Coordinate activities to maintain compliance with regulations and policies, schedule and support emergency drills, and update and document policies as needed. Maintenance: Schedule and track maintenance tasks, coordinate space planning and renovation projects, and organise maintenance of safety equipment and resources to ensure functionality and safety. Confidentiality and Discretion: Maintain confidentiality in all matters, handle sensitive information with care, reflect Liberté’s values in communications, and foster a culture of trust and respect within the school community. QualificationsQualification in office administration or a related field. Skills Interpersonal and Problem-Solving: ability to quickly identify and resolve day-to-day challenges that might arise, manage multiple tasks and adjust to changing priorities in a dynamic environment. Additionally, high emotional intelligence, including empathy and understanding, is vital for effectively interacting with children, staff, and parents. Computer Literate: Ability to work with online/cloud-based communication and collaboration tools (e.g. Gmail and Google Calendar, Whatsapp, Xero, Asana, ChildCloud and other Task, CRM, & School management and Information systems, etc.) Administration: Excellent organisational skills and attention to detail. Excellent record–keeping and time-management skills with a proven ability to meet deadlines. Ability to prioritise tasks and delegate them when appropriate. Communication: Professional and comfortable communicating with parents, colleagues, management, and children. Excellent listening skills and strong verbal and written communication skills. Collaborative & Team Work: A team player with excellent interpersonal skills. Ability to work independently with minimal supervision. 21 days paid leaveProfessional development: Bursaries, training sessions and workshops.Discretionary performance-based annual bonus. Contacts Hiring organization Beginning of employment Imidiate Education and Tutoring Job Location 8 Lingfield Close, Cape Town, Western Cappe, Milnerton Ridge, South Africa Qualification in office administration or a related field. Previous experience in an administration role, e.g. office administrator, personal assistant, receptionist, etc., in an educational setting Advantageous: Familiarity with student enrollment and registration processes.Knowledge of basic bookkeeping principles.Prior experience assisting with HR management tasks.Experience in event coordination and logistics management. #J-18808-Ljbffr