Assistant Project Coordinator – Residential Construction

Job Title: Assistant Project Coordinator – Residential Construction Location: On‑site (Constantia) Contract Type: Temporary (7‑Month Contract) Start Date: ASAP Role Summary: A temporary 7‑month, full‑time, on‑site position overseeing and administratively managing a high‑end residential construction project in South Africa. The successful candidate will represent the client, ensuring the project progresses on time, on budget, and in compliance with building regulations and quality standards. This role requires a highly organized, financially literate professional who is as comfortable with budgets, procurement, and reporting as with site coordination. Key Responsibilities Daily On‑Site & Administrative Oversight Maintain full‑time on‑site presence to oversee workmanship, scheduling, and compliance. Manage all administrative processes including filing, correspondence, and project documentation. Financial & Procurement Management Track and reconcile project costs against budget. Source and analyse supplier quotes; negotiate terms, prepare purchase orders, and oversee payment schedules. Assist with financial reporting, cashflow forecasts, and supplier reconciliations. Quality Assurance & Programme Monitoring Inspect materials and workmanship against specifications, drawings, and regulations. Monitor programme progress, flag risks or delays, and initiate corrective action. Contractor & Stakeholder Coordination Liaise daily with contractors, suppliers, architects, and consultants. Document site instructions, variation orders, and approvals. Support dispute resolution and contract issue tracking. Reporting & Office Management Produce and distribute weekly meeting minutes, daily site logs, and monthly progress summaries. Maintain organised records of inspections, photographs, and correspondence. Manage office systems including MS Office, scheduling tools, and project reporting software. Client & Architect Representation Represent the client's interests on‑site, ensuring transparency and accountability. Review drawings for discrepancies prior to construction and coordinate design fidelity during execution. Ideal Qualifications & Experience Education Degree or Diploma in Building / Construction Management, Civil Engineering, Architectural Technology, Quantity Surveying, or a related field. SAQA‑registered qualifications in construction supervision or project coordination advantageous. Professional Knowledge & Technical Expertise Understanding of South African National Building Regulations, SABS standards, and ECSA guidelines. Knowledge of cost control, procurement standards, and contract administration. Proficiency in interpreting architectural and engineering drawings. Experience 3–7 years' experience in site‑based coordination, financial administration, or client‑side project representation. Proven track record in residential construction, procurement, and quality assurance. Background in office administration, cost tracking, or supplier management highly desirable. Certifications PMI CAPM / PMP or equivalent is advantageous. Training in contract administration, site supervision, or financial management beneficial. Core Competencies & Soft Skills Financial literacy with strong budgeting and reconciliation skills. Excellent organisational, documentation, and office management ability. High attention to detail and analytical thinking. Strong communication (written & verbal) and stakeholder management. Integrity, sound judgment, and proactive problem‑solving. Proficiency in MS Office, scheduling tools, and site reporting software. Why Join This Project This role blends technical oversight with strong administrative and financial responsibilities—ideal for a professional who thrives on structure, detail, and accountability. You will gain hands‑on experience in construction management while applying your organisational and financial skills to deliver a high‑end residential project successfully. How to Apply Submit your CV and cover letter addressing: Relevant qualifications, certifications, and experience. Previous involvement in residential builds. Examples of procurement, budgeting, reporting, or coordination tasks you have managed. #J-18808-Ljbffr