Real Estate Administrative Support

Citra )is a rapidly growing innovative company of talented architects, engineers, contractors, and developers based in Century City, Cape Town.Our vision is to create a living environment that provides a better everyday life and makes our clients proud of where they live. We thrive on using cutting-edge technology to build outstanding, beautiful homes of outstanding quality and value.At Citra, you will experience a dynamic and inspiring environment in an international creative team. Our value chain entails the entire cycle from raw land, urban design, the design of residential and non-residential buildings, as well as the construction of some of the projects with our internal construction team. Citra makes extensive use of new technologies. This applies to tools for architectural work, general working with cloud documents, all the way to our own building technology that we continuously further develop and optimize.We are looking for a reliable and organized Real Estate Administrative Support & Assistant to provide essential support to our property management and sales teams. The ideal candidate will be detail-driven, comfortable with multitasking, and eager to learn the operational and financial aspects of the real estate industry.Key Responsibilities : Handle daily administrative tasks including photocopying, scanning, filing, and maintaining accurate records.Support property administration through eFica or similar systems, ensuring all documentation is updated and compliant.Order, track, and manage office and property-related stationery and supplies.Assist with the setup and management of debt collection processes for overdue accounts.Upload and organize invoices, receipts, and financial documents on Hubdoc (or equivalent platforms). Process invoices for payment, ensuring deadlines are met and approvals are secured.Reconcile municipal accounts, utility bills, and levy statements for properties under management.Liaise with tenants, contractors, and service providers where necessary to support smooth property operations.Provide ad hoc support to management and finance teams, including preparation of reports and reconciliations.Requirements : Prior experience in administrative support, ideally within a real estate or property management environment.Familiarity with financial processes (invoicing, reconciliations, payments). Working knowledge of property management systems or platforms such as EFICA (advantageous). Proficiency in Google Suite, WeConnectu ; experience with Hubdoc or similar software beneficial.Strong organizational skills with high attention to detail.Excellent written and verbal communication skills.Ability to work independently, prioritize tasks, and meet deadlines in a fast-paced environment.What We Offer : Exposure to the real estate and property management industry.A supportive team environment with opportunities to grow.Training on industry systems and processes.The duties listed in this job description are not exhaustive, and Citra would be entitled to instruct the employee at any time to carry out additional duties or responsibilities which fall reasonably within the ambit of the job description or in accordance with operational requirements.ApplicationPlease apply with your CV and cover letter through the above link. We will contact you if your profile matches our recruitment needs. Otherwise, we will keep your CV for 6 months should any further opportunities arise.Protection of Personal Information ActBy submitting your application, you consent to Citra collecting, using, and processing your personal information for the purpose of assessing your suitability for the position you have applied for and for other potential roles within the Citra group of companies. This includes, but is not limited to the information provided in your cover letter, CV, and any other supporting documents. #J-18808-Ljbffr