Girlâ¯Friday / Office Assistant â Construction Industry Krugersdorp, Gauteng

4 weeks ago

West Rand, South Africa Jobs 4 All Full time

Job Summary: We are seeking a proactive, organised, and professional Girl ⯠Friday to provide high-quality administrative and clerical support to our client within their construction office based in Krugersdorp. The successful candidate will serve as a central point of contact, supporting site managers, engineers, and subcontractors in the coordination of daily operations. Key Responsibilities: · Reception & Telephone Handling· Greet visitors professionally, answer and route incoming calls, and handle general inquiries with excellent phone etiquette. General Administrative Support · Perform typing, filing, scanning, photocopying, and data entry of all project documentation including reports, correspondence, and internal records.· Scheduling & Coordination· Manage diaries, schedule meetings, make travel arrangements, and assist with boardroom bookings and site team calendars. Project & Supplier Liaison Support · Assist with preparing and tracking quotations, invoices, and purchase orders. Coordinate communication with subcontractors, suppliers, and service providers. Office Supplies & Inventory Control · Monitor stock levels of office supplies, stationery, PPE, and consumables. Place orders as needed to ensure uninterrupted workflow. Fleet / Site Vehicle Administration (if applicable) · Maintain service schedules, manage checklists, update logbooks, and assist with reporting related to site or fleet vehicles. Mail & Courier Handling · Sort and distribute incoming mail and packages. Prepare outgoing shipments and manage courier documentation efficiently. Ad Hoc Support & Task Coordination · Handle various office support duties including errands, event setup, reporting, and logistics support for on-site or off-site activities Qualifications & Skills: Education: · Matric (Grade 12) is required. A diploma in Office Administration or a related field is advantageous.Experience: · 14 years in a similar administrative, receptionist, or secretarial role. Experience in construction or technical industries is a strong advantage.Computer Literacy: · Proficient in Microsoft Office (Word, Excel, Outlook) and comfortable working with digital filing and data systems.· Communication & Interpersonal Skills:· Professional verbal and written communication. Ability to work with diverse teams, clients, and external contractors.· Organisational Skills:· Strong multitasking abilities, attention to detail, and capability to manage priorities in a fast-paced environment.· Drivers Licence & Transport:· Own reliable transport and a valid drivers licence are advantageous for errands, deliveries, or fleet coordination duties.

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