Tender Bid Manager
2 months ago
- National Senior Certificate (Grade 12)
- Bachelors degree in Business Administration or related field
- Minimum of 4-7 years of leadership experience in procurement, setting procurement strategies, pricing, bid/ tender management and driving cost savings.
- Knowledge of Public Procurement Contracting and Tendering principles, including PFMA, PPPFA and BBBEE.
- At least 5+ years relevant enterprise ICT (Servers, Storage, Backup, End User Devices) experience
- At least 3+ years in Sales
- At least 5+ years in Vendor / Supplier Collaboration
- At least 5+ years in responding to tenders
- Experience in vendor relations and procurement; a dynamic, cross-functional operative
- Experience with teams and customer relations; has the courage to focus on continuous self-improvement.
- Business acumen with aptitude for influencing and strong written/verbal communication skills
- Outstanding verbal and written communication skills and the ability to negotiate, persuade, and influence customers
- Strong professional discipline
- Must have strong interpersonal skills and the ability to work with others
- Must master the tasks at hand to facilitate processes with team members
- Critical thinker
- Exceptional time manager; responsible for completing assigned work with minimal oversight
- Capable of meeting tight deadlines while working in a rapid, high-pressure environment
- Able to work effectively when dealing with limited information and seek details for effectiveness
Responsibilities and Accountability
- Tender Preparation: Leading the development of tender documents, including compiling necessary information, coordinating inputs from various departments, and ensuring compliance with tender requirements.
- Bid Management: Managing the overall bid process, establishing timelines, and allocating resources effectively to meet submission deadlines.
- Proposal Development: Working closely with cross-functional teams to gather relevant information, develop compelling proposals, and ensure accurate pricing and costing.
- Risk Assessment: Conducting risk assessments and identifying potential risks associated with the tender, proposing mitigation strategies, and ensuring compliance with legal and regulatory requirements.
- Relationship Building: Building and maintaining relationships with key stakeholders, clients, and partners to enhance the organization's reputation and increase the likelihood of successful tender outcomes.
- Contract Negotiation: Collaborating with legal and commercial teams to negotiate and finalize contracts and agreements with successful bidders.
- Documentation and Reporting: Maintaining accurate records of tender activities, preparing reports on tender outcomes, lessons learned, and contributing to process improvement initiatives.
- Manage and monitor the database of tenders awarded, track financial impact and report on this.
- Provide administrative and technical support (technical information and explanations) for RFIs, RFPs, RFQs and other sales related activities.
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