Team Coordinator

Key Skills Excellent time management and planning skills. Excellent verbal and written communication skills. Analytical skills. Critical thinking and problem-solving skills essential. Responsibilities Schedule and attend stand-up meetings for allocated teams. Prepare and distribute meeting minutes to relevant team members, managers, and leaders. Maintain up-to-date Time and Attendance records, ensuring accurate capture of team members' hours. Utilize reports extracted from Jarrison to manage team members' time from start to end of day. Plan the weekly remote and support roster and distribute it to the team in a timely manner. Maintain planning foresight and the Project Team calendar. Plan, document, and record knowledge-sharing sessions. Document and store decisions and changes appropriately. Collaborate with key stakeholders to plan and track delivery of projects from kickoff to closure. Track day-to-day project delivery. Resolve routine administration queries and requests received from team leaders efficiently and effectively. Adhere to all administration policies, processes, systems, and procedures. Maintain an accurate electronic filing system, ensuring confidentiality. Operate in a neat, effective, and organized manner. Sort incoming e-mails to delegated inboxes, prioritizing urgent material for the team leader. Work closely with the team leader to maximize team productivity. Schedule daily / weekly catch-up sessions with the team leader to ensure effective communication of related assignments. Maintain a productive relationship with team members. Present progress and results of tasks to management and other interested parties in the form of weekly / monthly reports. Conduct regular process and procedure analyses, making adjustments when necessary. Plan and coordinate team-building initiatives or events as required. Behavioral Outputs Adapts to change and is open to new ideas and willing to take on new responsibilities. Handles pressure effectively and adjusts plans to meet changing needs / demands. Changes interpersonal style and approach based on circumstances. Adapts behaviour to maintain cooperative relationships with others. Accepts changes to tasks, plans, and procedures to align with strategic direction, adjusting behaviour and activities accordingly. Maintains a positive attitude in the face of change. Living the Spirit Embrace a curious mindset and eagerness to explore new technologies, methodologies, tools, and techniques, using this as an opportunity for growth. Maintain open and transparent communication with the team by tracking and reporting on progress, ensuring alignment. Coordinate team activities and projects efficiently, ensuring smooth workflow. Clearly define the roles and responsibilities of each team member to minimize confusion and overlaps. Show openness to different ideas, approaches, and viewpoints, and adapt work to align with team goals and priorities. Facilitate meetings and discussions to encourage collaboration and decision-making. Qualifications Minimum of 1–2 years' experience in administration or customer service. Minimum of 1–2 years' experience in a software development environment. Excellent time management and planning skills. Excellent verbal and written communication skills. Cooperative and communicative attitude with executive staff, managers, and employees. Analytical skills to monitor progress and identify areas needing improvement. Critical thinking and problem-solving skills essential. Willingness to manage multiple tasks and adhere to guidelines and deadlines. Advantageous Relevant Business Administration qualification. Prior experience within a software development environment. Seniority Level Entry level Employment Type Full-time Job Function Project Management and Information Technology Industries IT Services and IT Consulting #J-18808-Ljbffr