Coordinator II

Coordinator II (P8) (UJ Postgraduate School) Advert reference: uj_ Advert status: Online Apply by: 21 February 2025 Position Summary Job category: Education and Training Campus: Auckland Park Kingsway Campus Contract: Permanent Remuneration: Market Related EE position: EE Introduction The University of Johannesburg (UJ) is a vibrant and cosmopolitan university, anchored in Africa and driven by a powerful strategy focused on attaining global excellence and stature (GES). With an emphasis on independent thinking, sustainable development, and strategic partnerships, UJ is an international university of choice. The UJ Postgraduate School (PGS) is a support structure to all postgraduate students and postdoctoral research fellows (PDRFs). One of the areas in the PGS mandate is the holistic life cycle support of PDRFs throughout their relationship with the UJ, including liaising with internal and external service providers and partners to manage and administer bursaries and scholarships linked to PDRF funding from various sources. Responsibilities: Efficient allocation, award, and replacement of fellowship and bursaries within the relevant procedures, processes, and policies. Provision of a single point of access to Life Cycle support to PDRFs. Management of PDRF contracts. Ensure compliance with Governance requirements. Perform Audit facilitation when required. Uniform and consistent application of procedures, processes, and policy regarding PDRFs. Ensure that PDRFs’ documents are verified as outlined in the policy. Arranging and coordinating workshops (internal and external) to various stakeholders. Provide an accurate and up-to-date monthly report on PDRFs to all relevant stakeholders. Keeping abreast of compliance requirements concerning PDRFs (e.g., SARS Binding Class Ruling, national PDRF Guidelines, etc.). Degree (NQF 7 or equivalent) in Finance/Governance/Risk Management. 3 to 5 years’ proven experience in liaising and collaborating with all internal stakeholders in providing holistic lifecycle support to PDRFs, including Finance, Faculties, and Partners in Holistic Life Cycle support (Global Engagement, Strategic Initiatives and Administration, the Student Enrolment Centre, Accommodation, etc.). 3 to 5 years’ proven experience in dealing with internal and external funders (working with the budget and accurate reporting is essential). 3 to 5 years’ proven experience in financial management and coordination. 3 to 5 years of relevant experience within a tertiary environment working with Postgraduate students/post-doctoral fellows, academic and support stakeholders’ structures, systems, policies, and procedures. Computer Literacy in Microsoft 365 Office and ITS/Oracle or similar. Competencies and Behavioural Attributes: Sound accounting practices. Ability to perform under pressure and independently. Conflict management and problem-solving skills. Planning and organising skills. Excellent interpersonal skills. Public relations skills. Financial skills. Team player. Personal qualities of integrity and sound judgment. Recommendations: Postgraduate qualification (NQF 8) in Finance/Governance/Risk Management. Experience in working with international individuals. Enquiries: Job content: Ms Lusiwe Gwala (Line Manager) on Tel: Remuneration & benefits: Ms Nozuko Mazibuko (HCM Business Partner) on Tel: Your application, comprising a detailed Curriculum Vitae and the names and full contact details (including telephone numbers and e-mail addresses) of at least three traceable and credible referees must be uploaded before or on the closing date of the advertised post. Please also attach a copy of your highest academic qualification and proof of registration with professional bodies you might belong to. Note: The University is obligated to assess all prospective employees against the National Register for Sex Offenders (NRSO). The outcome may impact possible employment with the University. Candidates may be subjected to appropriate psychometric testing and other selection instruments. The University of Johannesburg is committed to providing equal employment opportunities for persons with disabilities and those individuals from historically disadvantaged groups. #J-18808-Ljbffr