OFFICE ADMINISTRATOR: DIRECTORATE CIVIL AND WATER

OFFICE ADMINISTRATOR: DIRECTORATE CIVIL AND WATER Kouga Local Municipality is committed to the prescripts of the approved Employment Equity Plan and furthermore invites suitably qualified applicants to submit a detailed application for the following positions: OFFICE ADMINISTRATOR: DIRECTORATE CIVIL AND WATER REQUIREMENTS: Relevant NQF level 6 qualification in Secretarial/ Public Administration Diploma; 3 years relevant experience as Office Administrator in similar position. Secretarial skills at a senior level, some of which should preferably have been gained in a local government environment; Proficiency in minute taking and undertaking of independent research; Attention to detail and consistently upholding excellent office administration High level computer Literacy, use end execution: Microsoft Office Applications; Sound communication skills (oral and written); Excellent planning skills; agility and adaptation to a dynamic work environment. MUST be able to work under severe pressure. Must be able to speak, read and write in at least two of the official languages in Kouga Municipality (Afrikaans, English, and Xhosa). SPECIAL CONDITIONS : SALARY: R – R Per Annum TASK: 10 DUTIES: Implements specific tasks/ activities associated with the provision of Secretarial support and personal assistance to the Director: Civil and Water Services; Maintains and access records of meetings and discussions, instructions and correspondence; Schedule, confirming and updating the diary / calendar of the Director: Civil and Water Services and altering or indicating priority/ urgent meetings, correspondence and emails requiring attention; Accumulate data, capture and formulate into presentations, reports and portfolio items; Liaise with Managers to ensure adherence to all administrative requirements, action sheets and reports required from the Director Civil and Water Services; Adhere to daily and weekly updates of data, records and statistics; Liaising with visitors at the Director: Civil and Water Services office, and attending to their queries and nature of the visit; Attending to the ordering of office supplies, printing and photocopying; Liaising with scribes and role-players to ensure that the Portfolio Minutes are signed off and returned to scribes; Perusing Council and Committee Agenda and Minutes of Meetings and identifying with items associated of the Director: Civil and Water Services; Updating the correspondence register inserting reference numbers and subject of correspondence received and in circulation and/ or seeking information and approval of and communicating response established for specific/ or routine matters; Preparing notification, agendas and minutes for specific office events (Council/ Executive Committee, Internal Meetings) and attending to the distribution and/ or arranging for the collection of documentation prior to scheduled meetings; Maintaining stock of standard forms and stationery and completing requisition orders to facilitate the replenishment of items prior to depletion; Performs specific tasks/ activities associated with the provision of Secretarial support and personal assistance to the Director: Civil and Water Services; Procurement of specific items as requested by the Director: Civil and Water Services. BENEFITS: As per standard conditions of service. Applicants must submit a formal application form and a comprehensive CV, copies of qualifications, identity document and driver’s license. Applications must be submitted electronically as one PDF document to . Application forms can be obtained from the Municipal website, and must reach the Human Resource Manager on or before Friday, 8 November 2024 at 12:00. For any enquiries contact Mr. L Desha: . Disqualification: Please note that the following can lead to disqualification: Canvassing of councillors. Submission of fraudulent qualifications and/ or documents. NB: Please note that shortlisted candidates will be subjected to a vetting process. By applying for this position, the candidates agree to background checks being performed. The Municipality reserves the right not to make an appointment. Preference will be given to applicants residing within the Kouga area of jurisdiction. Should you not hear from us within 30 days of closing date, kindly regard your application as being unsuccessful. #J-18808-Ljbffr