Planning & Procurement Manager

1 week ago

Stellenbosch, South Africa Status Staffing Full time
A recent professional profile photo is to accompany your application
EMPLOYMENT TYPE : Permanent
SECTOR : Finance
BASIC SALARY : Market related
START DATE : A.S.A.P / Immediate

REQUIREMENTS:
  • Matric / Grade 12, as well as a relevant tertiary qualification in Procurement in a FMCG environment
  • Proficient in Microsoft Office, Advanced Excel & SAGE
  • Minimum of 5 years experience in similar role and environment
  • Fluent verbal and written English communication skills
  • Good understanding of Supply Chain processes
  • Ability to work accurately, meticulously with high attention to detail
  • Ability to be patient, tactful, diplomatic and approachable

DUTIES:

Purchasing/Supply Management:
  • Manages the purchasing processes by integrating and optimizing all the steps required to ensure bottling production raw material requirements are met
  • Maintains Supplier relationships and ensures professional customer service
  • Oversees and directs staff to ensure timely arrival of raw materials and adherence to the Supplier Food Safety and Quality Assurance requirements
  • Ensures all acquisition of raw materials documentation, ie purchase requisitions, purchase orders and written confirmation of delivery dates are accurate and SAGE system is up to date and maintained
  • Ensures internal departments are updated timeously on any changes in purchasing order progress / delivery
  • Maintains an accurate, up to date Price List Database and filing system
  • Ensures timely annual update of Standard Costs in SAGE
  • Oversees the procurement function, ensuring the smooth flow of raw materials for production utilization at HOOW and other specific clients are managed effectively and procured at the best price
  • Ensures annual supplier price negotiations and rebate calculations are carried out timeously
  • Ensures Annual Performance Ratings with suppliers are carried out and continuous performance is monitored
  • Develops and implements systems to ensure accurate documentation is processed within stipulated deadlines
  • Ensures accuracy of documentation and the capturing and recording of information pertaining to the export administration function is carried out
  • Investigates all problem areas and takes prompt corrective action to avoid future reoccurrences
  • Works with NPD to facilitate vintage changes and specification change requests, meeting required shipment dates

Production Scheduling:
  • Manages the process of receiving OWS and 3rd Party Bottling orders/instructions from clients ensuring all documentation requirements are in place
  • Ensures a OWS and 3rd Party production plan is in place, according to orders received, maximizing production efficiencies and ensuring production can meet delivery requirements
  • Monitors production line schedules to ensure 3rd Party Bottling is on track to meet production plan
  • Liaises with Production Manager - Bottling and production team to ensure bottling progress of work at HOOW and 3rd Party Bottlers are in line with the 3rd Party Production Plan / or any changes/rescheduling that needs to be made.
  • Ensure accuracy of 3rd Party Bottling orders being processed in terms of quantity, specification and time.

People Management:
  • Ensure effective communication between all personnel parties, supervising work of employees, including providing guidance in handling difficult problems and in resolving escalated complaints or disputes
  • Manages staff performance and identifies training needs

Analysis & Reporting:
  • Monitor, investigate and report on Rework, Deviation, CAR and Customer Complaints
  • Takes minutes at production meetings and keeps records thereof
  • Prepares and distributes action logs timeously
  • Provides production team with regular feedback of order status
  • Flags problems with timing of dry goods delivery dates at least 2 (two) weeks before the production commences
  • Monitors stock holding of dry goods at Suppliers and maintains stock reports by reconciling SAGE system to Supplier
  • Investigates and monitors in-house inventory movements on SAGE system
  • Assists in stock taking reconciliations on a monthly basis according to stock taking procedures
  • Compiles and maintains a Stock Loss Analysis Report
  • Timely update of SLA and KPI reports
  • Provides reports to Management if and when required
  • Timely update and submission of Time & Attendance report

Quality Management Systems and Health, Safety & Housekeeping:
  • Adheres to QMS standards and procedures
  • Follows QMS protocol as described by QMS procedures.
  • Adheres to the set GMP protocol and participates in various quality seminars if required
  • Ensure housekeeping is kept in order and meets required standards and that all areas of responsibility are clean and neat
  • Ensures compliance with company and statutory policies and procedures

HOURS:
  • Monday to Friday: 08:00 17:00

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