Office Administrator

3 weeks ago

Cape Town, South Africa O'Brien Recruitment Full time

Are you an organised, proactive, and people-focused professional? We’re looking for a skilled Office Administrator to manage our daily operations, ensure a welcoming reception area, and provide high-level support to our executives. This is a varied role where no two days are the same — ideal for someone who thrives in a fast-paced environment and enjoys keeping things running smoothly.Key ResponsibilitiesOffice ManagementOversee the smooth running of the office and ensure a professional work environmentManage office supplies, outsourced services (cleaning, maintenance, security), and repairsDevelop and implement policies and procedures for efficiencyReception DutiesWelcome visitors and manage calls, emails, and inquiriesHandle incoming/outgoing mail and deliveriesMaintain a professional reception area and coordinate meeting room bookingsPA SupportManage executive calendars, appointments, and travel arrangementsPrepare correspondence, reports, and presentationsConduct research and assist with meeting preparationHandle ad hoc personal tasks when requiredAdministrative Support & CoordinationManage filing, record-keeping, and expense reportsOrganise meetings and events, including logistics and cateringMaintain confidentiality and professionalism at all timesSupport internal communications and employee engagement initiatives What We’re Looking ForProven experience in office administration, receptionist, or PA rolesExcellent organisational and multitasking skillsStrong communication and interpersonal abilitiesProficiency in MS Office and general office systemsProfessional, discreet, and adaptable approachProblem-solving mindset with attention to detailWhat's On OfferCompetitive remuneration packageA dynamic, fast-paced workplace where you’ll make a real impact

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