Procurement Administrative Support

2 weeks ago

Stellenbosch, South Africa Status Staffing Full time
A recent professional profile photo is to accompany your application
EMPLOYMENT TYPE : Permanent
SECTOR : Procurement
BASIC SALARY : R15 000.00
START DATE : A.S.A.P / Immediate

REQUIREMENTS:
  • Minimum of 3 years of experience in an administrative role, preferably within a procurement or supply chain environment and within FMC.
  • Experience working on an ERP system, preferably SAGE X3.
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
  • Strong organizational and time management skills.
  • Excellent communication and interpersonal abilities.
  • Attention to detail and accuracy.
  • Ability to work independently and as part of a team.
  • Familiarity with procurement software and tools is an advantage.
  • Proactive and self-motivated.
  • Ability to handle multiple tasks and prioritize effectively.

DUTIES:
  • Administrative Support: Provide comprehensive administrative support to the procurement team, including scheduling meetings, managing calendars, and preparing documents. Follow up on internal and external Corrective Action Requests (CARs).
  • Order Processing: Assist in the preparation and processing of purchase orders, ensuring accuracy and timely delivery.
  • Vendor Management: Maintain and update vendor databases, assist in vendor communication, and support the evaluation of vendor performance.
  • Documentation: Ensure all procurement documents are accurately filed and maintained, including contracts, purchase orders, supplier quotes, downtime/f-codes, claims and delivery notes.
  • Inventory Management: Assist in monitoring inventory levels and coordinating with suppliers to ensure timely replenishment of stock.
  • Reporting: Prepare and distribute regular procurement reports, including spend analysis and supplier performance metrics.
  • Compliance: Ensure all procurement activities comply with company policies and procedures, as well as relevant regulations and standards.
  • Support Projects: Assist in procurement-related projects and initiatives as required.
HOURS:
  • Monday to Friday: 08:00 17:00

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