Accounts Payable Supervisor

Accounts Payable Supervisor - FMCG , SAPAccountable for quality, standards, service and desired outputs within inter-related functional areas of responsibility. May be responsible for work of others.Job PurposeEffectively managing a team of Accounts Payable Administrators, to meet agreed financial goals. Monitoring and controlling the Financial and Administrative aspects of Accounts Payable, day to day operations of Accounts Payable Key Controls.Key Accountabilities and OutputsPrincipal AccountabilitiesMaintain a large number of Vendor accounts while staying in compliance with company policies and proceduresManagement and reconciliation of Foreign creditors with a full and through understanding of Foreign paymentsSupervise a team of selected Accounts Payable Administrators to ensure efficient and accurate control measures in line with documented policies and procedures. Authorisation and accuracy of all processed entriesActively engaging with all relavant internal and external stakeholders and resolve all payment related queries that could potentially impact Business reputational risk and result in the breakdown of goods/services supplyAssess the efficiency and effectiveness of Accounts Payable processes to streamline workflow by implementing effective Business solutions. Communicate and review processes implemented to ensure Business efficiency and effectivenessProvide oversight, guidance and coaching to all Accounts Payable AdministratorsHave good understanding and knowledge of SA VAT requirements ensuring Business compliance to prevent potential liability against company from third parties e.g. SARSEnsure the AP Team is well versed with SARS requirements for a tax invoice, that the AP Team is validating all invoices received from the Vendor prior to capturingEnsure that AP Linking is completed timely by the AP Team and that 3-way matches are done for every transaction (PO/GRV/Vendor Invoice)Build and maintain sustainable supplier relations to resolve issues, serve as a resource in troubleshooting complex matters and ensure that problems / queries are responded to appropriately and in a timely mannerEnsure that Vendor statements are obtained timelyEnsure monthly Vendor reconciliations are performed timely for every supplier and that all reconciliations are appropriately reviewed. Assist the Team in preparation of Vendor reconciliations when requiredEnsure all Vendor accounts are up to date and liaise with other departments where necessary to ensure costs are processed timelyEnsure all Vendors are paid as per the agreed Vendor termsEnsure Vendor credit limits are not exceeded at any given timeDetailed review and approval of the daily payment fileEnsure Vendor payments are loaded in the Banking profile correctly and all appropriate checks are completed to validate payment amounts and Vendor banking detailsEnsure remittances and proof of payment are sent to the Vendor timelyEffectively manage weekly cash flow forecasting to ensure that adequate cash resources are available to execute payment runsMaintain monthly audit review of assigned Supplier reconciliationsVendor Master Data review and maintenance on new Vendors, changes on existing, dormant Vendors and credit limits according to AP policyTo work closely with Procurement department to drive continuous improvement on creditor daysProvide detailed analysis on monthly AP performance in line with DPO targets as well as commentary on the movement of the Age Analysis and GRV reportsAssist the external auditors with all their requirementsHelp identify gaps and opportunities for Accounts Payable process optimisation including improving on current SOP'sTrack and monitor performance of Accounts Payable processes against KPI's and implement corrective actions where necessaryEnsure that the agreed timetables for the Accounts Payable department (month-end and year-end) are adhered to timelyDemonstrate leadership skills and develop new and exisisting employeesMeet and exceed cash flow and working capital targets by being responsible for monitoring supplier paymentsAttend Supplier visits as required to enable and support the Business strategyMonthly reconciliation of Supplier Ledger accountsAdherence to the health, safety and environmental standardsEnsure compliance to all relevant legislation GeneralProvide ongoing support and coaching for subordinates in line with monthly performance reviewsConversant with relevant business information, policies, processes and proceduresMaintains expected performance standardsPerform advanced Excel formula's for reporting purposes and to present financial information to Senior ManagementWhile Job Descriptions are written up for the purpose of a basic outline of the work and responsibilities associated with the Job, the Company encourages and expects all employees from time to time, to assist with work that may not be a direct part of their job description.Qualifications and ExperienceNational Diploma / NQF 6 (Essential)Upto 7 years' experience (Operational) FMCG, creditors control experience having dealt with large supplier accounts.Microsoft, MS Excel (Advanced), SAP knowledgeKey QualitiesCritical Success FactorsPrevious FMCG experience is an advantageFinancial understanding & accuracyProficient with all Microsoft Office tools Advanced Excel userAnalytical mind, organized, precise and meticulousAbility to take initiative, learn quickly and strive forwardAbility to coach and mentor teamsCommunicationRoutine communication with internal and external clients and suppliers with a high level of dip