Receptionist

7 days ago

Midrand, South Africa Ikwezi Mining (Pty) Ltd Full time

Key Responsibilities:1. Front Desk & Customer ServiceWelcoming visitors, clients, and contractors professionally.Managing the visitor register and issuing access cards/passes.Answering and directing incoming calls and emails promptly.Handling general enquiries and escalating where required.Maintaining a clean, organized reception area.2. Office AdministrationManaging correspondence (emails, letters, couriers, internal memos).Filing, scanning, photocopying, and document control.Assisting with drafting and formatting documents.Managing stationery levels and placing orders when required.Coordinating office maintenance requests (cleaning, plumbing, IT, etc.).Assisting with the preparation of meeting packs and reports.3. Meeting & Boardroom ManagementScheduling meetings and maintaining calendars.Booking and preparing boardrooms (equipment, refreshments, setup).Managing meeting minutes when required.4. HR & Compliance Support (Basic)Assisting with Health & Safety documentation distribution.5. Financial & Procurement AdministrationManaging petty cash and reconciling slips.Assisting with purchase orders and supplier documentation.Obtaining quotes and preparing requisitions for approval.Assisting with invoice processing and follow-ups.6. Facilities & Security CoordinationLiaising with building management, security, and service providers.Logging maintenance tickets for office equipment or building issues.Assisting staff with parking queries and deliveries.7. Events & Staff SupportAssisting in coordinating small staff events or meetings.Managing office refreshments, milk orders, kitchen supplies, etc.Supporting departments with administrative tasks as needed.8. General Professional ConductAlways maintaining confidentiality.Ensuring high standards of customer service and communication.Upholding company policies and procedures.Minimum Requirements:Grade 12 essential1 2 years of experience in a receptionist or administrative role.Experience in customer service and handling calls/emails professionally.Skills and Competencies:Computer literacy: MS Office (Word, Excel, Outlook).Excellent communication skills (Verbal and written).Ability to manage calendars, meeting bookings, and boardrooms.Basic financial administration (petty cash, invoices).

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