Adminstrative Assistant

ADMINISTRATIVE ASSISTANTMinimum skills and experience required:National Senior CertificateProficient in MS Office (Word, Excel, Outlook)Experience using Pastel PartnerStrong organisational and time management skillsExcellent written and verbal communicationAttention to detail and accuracyAbility to work independently and support multiple team membersFamiliarity with office equipment (printers, scanners)Duties and Responsibilities:Answer phone calls, welcome visitors, and manage email and written correspondenceMaintain factory staff clock cards, submit fortnightly hours, and process leave forms (HR function handled by Head Office)File and track customer documentation: invoices, delivery notes, credit notes, and sales ordersHandle supplier documents including invoices, GRVs, delivery notes, return notes, and statements (reconciling statements to invoices payments done by Head Office)Manage petty cash, reconcile slips, and submit month-end summaries to Head OfficeType and email invoices; capture supplier invoices and other data on Pastel PartnerAssist with customer queries and follow up on outstanding payments in coordination with Head OfficeComply with policies, procedures, and statutory requirementsLiaise with factory staff, drivers, and internal departmentsSupport the Branch Manager, Financial Manager, and colleagues