Debtors Clerk

3 weeks ago

Durban, South Africa The Recruiters Full time

Well established motor dealership in Mobeni, Durban has a vacancy in their finance division:The debtors clerk will be responsible for processing, monitoring, and collecting payments owed by customers. The role is crucial for maintaining the dealership''s cash flow by ensuring accurate record-keeping and timely collection of outstanding debts.Duties & responsibilities:Payment processing: Accurately record and post customer payments received such as bank transfers& card paymentsCustomer account management:Maintain up-to-date and accurate customer information in the dealership''s system / Allocate incoming payments correctly to the corresponding invoices.Invoicing and statements:Prepare and issue customer invoices for vehicle sales, parts, and workshop services.Generate and send monthly or ad-hoc statements to customers with outstanding balances.Debt collection:Follow up on overdue accounts via phone, email, or formal reminders.Handle and resolve customer billing inquiries and payment disputes in a professional manner. / Escalate serious collection issues to management when necessary.Reconciliations:Perform regular reconciliations of debtor accounts to ensure they balance with the general ledger. / Assist with daily bank reconciliations and cash control sheets.Record-keeping and reporting:Maintain a well-organized filing system for all debtors-related documentation.Prepare and submit daily, weekly, or monthly reports on debtor status and collection activities.Criteria:Matric/Grade 12Tertiary financial qualification advantageous3 years experience in the above role ideally within the automotive industryUnderstanding of accounting principles and bookkeeping procedures.MS Office with strong Excel skills requiredKerridge - Dealer-specific software system experience advantageous

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