Human Resource Co-Ordinator
4 months ago
MINIMUM REQUIREMENTS
- Grade 12
- Minimum 5 years' experience
- Bachelor’s degree in Human Resources Management/Business Administration
- Proficiency in English, both verbal and written
- Proficiency in isiZulu and any other South African languages, both verbal and written, will be an added advantage.
MAIN JOB FUNCTIONS
- Participate as an active member of the district HR team, providing input to project meetings/discussions and liaising with colleagues at district level regarding HR issues
- Participate in the screening of applicants with the district selection team in line with the Employment Equity Plan and prepare reports on shortlisted candidates
- Participate in the interview and selection process for the district, providing new recruit lists to managers and ensuring that the Employment Equity Plan is implemented in the district
- Prepare contract variations (e.g. addenda, transfers and extensions)
- Handle and advise on employee and labour relations issues, including grievance and disciplinary procedures
- Assist in the preparation and handling of Commission for Conciliation, Mediation and Arbitration (CCMA) and Labour Court matters
- Create and ensure that files of employee warnings/grievances/disciplinary enquiries are updated and appropriately stored
- Ensure that documentation on new employees is collated and forwarded to Payroll personnel for processing
- Assist with ensuring that line managers conduct probation reviews and apply remedial action as well as provide reports within the probation period
- Assist district staff with any ESS (leave management system) queries, ensuring that employees who do not have access to online applications can access the system and apply for leave accordingly
- Co-ordinate district IT requests and exit handover processes
- Conduct exit interviews in the district and provide reports on any issues for action by HR and management
- Co-ordinate and verify collation of district timesheets and submission to Payroll personnel
- Assist in ensuring compliance with health and safety regulations in the district
- Ensure that processing of Worker’s Compensation Act (WCA) claims is conducted and that employer reports of accidents are completed
- Ensure that all relevant legislative posters are updated for display in all HST offices, and attend to Department of Employment and Labour queries in the district
- Identify risks and alert the HR Manager of identified issues for appropriate management
- Assist with updating the PEPFAR Human Resources Inventory Database (HRID) through accurate maintenance of staff lists, ensuring that data for all employees in the district are captured on a quarterly basis
- Assist with the monitoring and tracking of due dates for execution of performance appraisals, and alert the HR Manager to any challenges or discrepancies for the district
- Collate training needs from various sources, including PDP, and advise on Study Assistance programme
- Co-ordinate and collate lists for payment of Long Service Awards alongside all other payments handled by the HR Unit
- Facilitate access to company Wellness Programme for district staff as and when required
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